HR Tip of the Week: Vacation Checklist

Vacation season is upon us, and even though you are the boss, you deserve time off too.  For this week’s HR tip we wanted to provide you with a handy checklist to use as you prepare to take some vacation time for yourself.  Here is a list of things to do before you leave:

 

  • First, you need to leave someone in charge!  Who will turn in the hours for payroll while you are gone?  Will you allow them to approve the payroll and initiate payroll payment?  Be sure to let your payroll technician/personnel know what information can and cannot be shared with that person in your absence.
  • Leave your Key Employee in charge with a list of relevant names and phone numbers.  For instance, your bank’s phone number, your payroll contact at Employers Resource (if you’re a client), and of course, your Client Service Coordinator (or HR rep)!
  • Do employees know what to do if there is an injury?  Leave the employees the phone number to your Work Comp department (800-774-2404 – if you’re a client) so that they can call if there is an injury.  We will be happy to walk any client through the process.
  • Put a lock on it!  Be sure to lock up or remove any confidential information from your office before you go on vacation.
  • Put that “out of office” on your phone and email.  Let people know when you will return and who to contact in case of emergency.
  • Leave someone the keys.  It would be unfortunate if everyone showed up to work on Monday morning and had no way to get into the office.
  • Tell your team the circumstances in which they should contact you.  What do you consider an emergency that should warrant a call from your team while you are on vacation?
  • Let your employees know what is expected of them while you are out.  Make sure everyone knows their job responsibilities.
  • Send a reminder email that you will be out of town about a week before you leave.  Encourage those that have time-sensitive issues to get with you before you depart.
  • Empower your team and let them know that you trust them!
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